Email is not only one of the most important ways of communicating, it is also one of the largest and most valuable information resources in business. Information sent by email is generally not stored anywhere else, but simply remains in the employees’ mailboxes. This results in stores of knowledge that span a number of years and grow larger by the day. For a company to be successful, it is essential that it create long-term back-ups of this information as well as make this available for effective use by all employees.
MailStore Server helps companies successfully overcome this challenge and minimize legal risks, resulting in lower IT costs and expenditures at the same time.
Not long ago, we summed up five reasons why IT admins like MailStore. Now you can find out why companies profit from email archiving with MailStore Server:
1. Reliably Backup Existing and Future Emails
Users can delete important emails at will, without this being noticed. Users often delete their entire inbox as soon as they leave the company. This means the company loses important data every day.
All current and future emails can be fully and permanently stored with MailStore Server. The solution supports virtually all email systems and file formats.
Learn more and read our case study: MailStore Implemented at PGA of Australia
2. Emails Just a Click Away
Different options, such as Outlook integration, MailStore Client software, and MailStore Web Access, allow all employees access to archived emails whenever necessary. Employee productivity can increase in the company, too, thanks to the extremely quick and convenient access options. This makes time-consuming or unsuccessful searches for important information stored in emails a thing of the past.
3. Avoid Legal Risks
Businesses are faced with the challenge of meeting a growing number of regulations on email compliance, eDiscovery, and other legislation. In order to do this, they have to be in a position to archive email in a central, complete, and tamper-proof manner for any given length of time, and ensure that it can be located again at a moment’s notice.
A comprehensive technology concept ensures that companies using MailStore Server are able to achieve consistency with compliance and eDiscovery requirements, in addition to regular certification by an auditing firm using the criteria of internationally recognized standards.
eDiscovery requests can be quickly processed thanks to the archive search. This search function makes it possible to search through a company’s entire email portfolio in a single step.
“My former employer was in a legal dispute and did not have a solution for archiving email. Most of the evidence was based on emails from around a dozen employees. I spent almost six months of my life collecting, indexing, and pouring over PST files. That was a very unpleasant experience and I swore that it would never happen again.” Scott D. Zane, Managing Director of Information Technology
Learn more: MailStore Implemented at Legacy Vacation Club
4. Reduce IT Costs and Expenditures
Overloaded servers, increasing storage costs, and complex backup and restore processes place an enormous strain on IT departments and their budgets. MailStore Server permanently reduces these costs. The integrated, highly sophisticated storage technology efficiently manages a rapidly growing volume of email over a period of years. Furthermore, single-instance archiving minimizes total storage requirements and compresses file attachments. This way, the data takes up 30 to 70 percent less storage space in the archive on the email server than before.
5. Fair Price
All of these legal, technical, and financial benefits, combined with a low entry-level price, make MailStore Server the ideal solution for companies across all sectors. Companies that are already using an email archiving solution from another vendor are eligible to receive a competitive upgrade.
Great discounts are also available to charitable non-profit organizations and educational and public institutions.
“MailStore Server is cost-effective. The manufacturer offers an excellent product at a fair price. Overall costs are also kept at a minimum thanks to the low hardware requirements.” Richard Edwards, Senior Systems Administrator at Indianapolis Airport Authority