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Legacy Vacation Club

MailStore Implemented at Legacy Vacation Club

MailStore Server Case Study

MailStore Case Study Legacy Vacation ClubLegacy Vacation Club, established in 2009, offers its guests friendly, comfortable and affordable vacation experiences. Headquartered in Orlando the family-friendly vacation provider has eight resorts in Florida, Colorado, New Jersey and Nevada and more than 250 employees. Each Legacy Vacation Resort destination puts families just moments from unforgettable attractions and fun things to do, from theme parks, golf and outdoor recreation to pristine beaches and world-class ski resorts.

Test Phase

Project leader Scott D. Zane, Managing Director of Information Technology
  • Reduce the workload of the email server
  • Protect against data loss
  • Enable quick search through all emails
  • Meet compliance standards and be prepared for eDiscovery requests

“My former company was involved in some litigation. We had no archiving option. A majority of the evidence discovery was based on email requests of a dozen or so employees. I spent close to 6 months of my life collecting, indexing and reviewing more PST files then I care to recall. It was painful and I vowed that it would never happen again.”

Length of the test phase Two weeks or less
Other tested solutions Microsoft Enterprise CAL’s for archiving in Exchange
Decision Legacy Vacation Club chose MailStore for the following reasons:

  • Extremely affordable price
  • Low initial installation and set-up effort
  • Technical characteristics like the ability to export archived emails as PST’s or the easy one-click restore of emails

Live Use

Implementation date May 2013
Number of licensed users 100
IT infrastructure in use
  • Windows 7, Server 2003 R2, Server 2008 R2
  • Exchange 2010
  • Outlook 2007 (migration to Outlook 2013 is planned for the second quarter of 2015)
  • OST files
User administration Users were created by synchronizing with Active Directory in MailStore Server.
Archiving method “The user accounts were added automatically to MailStore Server due to its integration with Active Directory.”
Archiving method The Legacy Vacation Club opted for scheduled archiving when selecting the archiving method. All emails sent and received within the organization are archived entirely using the ‘journal’ mailbox.
Access “We do not allow end users access. It’s used by IT to compile PST’s as requested for HR investigations and other needs. If a user needs a copy of some dates of files we complete that request for them as well.”
Evaluation of the technical support “Helpful and quick to respond.”
Evaluation of the documentation “The technical documentation is helpful and we think it is good. We found all the information we needed.”
Evaluation of the live use “My IT Team loves MailStore.”

Overall Assessment

“Having lost 6 months of my life due to discovery and searching PST’s along with depositions that accompanied that task, I am very grateful, if ever faced with that situation again, that I have MailStore to lean on. It was the least expensive and most sensible choice for us. We didn’t need a heavy high end product.”
Scott D. Zane, Managing Director of Information Technology

About MailStore Server

MailStore Server BoxBusinesses can benefit from the legal, technical, and financial advantages of modern, secure email archiving with MailStore Server. The software creates 1:1 copies of all emails in a central email archive to ensure the security and availability of any amount of data for years to come.

Users can still access their email using Microsoft Outlook, MailStore Web Access, or mobile devices such as tablets or smartphones, and search through them at breathtaking speed. MailStore Server combines powerful technology with low cost and user friendliness. Over 60,000 companies of all sizes across all sectors currently use MailStore Server for email archiving.

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Download Case Study (pdf)