Advantages of Email Archiving

Legal and Economical Advantages

Assistance with Regulatory Compliance

  • MailStore Server helps companies to meet a growing number of compliance requirements and can also assist with eDiscovery scenarios
  • In addition, MailStore Server can help to meet the EU’s General Data Protection Regulation (GDPR) by defining sophisticated retention policies

Lowering IT Costs and Expenditures

     

  • Overloaded servers, increasing storage costs, and complex backup and restore processes place an enormous strain on IT departments and their budgets
  • MailStore Server reduces these costs
  • It also helps reduce financial risks stemming from data loss or legal conflicts

Independence and Security

     

  • At many companies, emails are not stored locally under the company’s control but on external servers
  • This means that you must rely solely on the provider’s backup routine, and that the provider will be around in the future and fulfilling his obligations properly
  • By archiving all externally-managed data, you can build on this trust through a simple and effective backup strategy

Protection against Data Loss

Complete Archiving Through Journaling

  • You can make sure that all your business emails are archived provided you set up the configuration for journal archiving (i.e. archiving all email as soon as it is received or sent)
  • MailStore Server also allows your existing email to be archived in a central location

Independence of Cumbersome PST Files

  • PST files are prone to data loss or corruption, have a huge impact on storage and backup and can be a nightmare to search, e.g. in discovery scenarios
  • With MailStore Server you can archive and backup all PST files of the company centrally

Prevent Users from Deleting Emails

  • Users can delete important emails by accident or at will, without this being noticed
  • Users often delete all their mailboxes upon leaving a company
  • This means your company could lose important data every day
  • MailStore Server can help to eliminate such risks

Lower Storage Requirements

Reduce the Workload of Mail Servers

  • Emails can be deleted from the mail server’s mailboxes according to a rule-based process once they have been archived
  • This allows the workload of the server to be maintained at a consistently low level

Save up to 70% Storage Space

  • MailStore Server uses de-duplication and compression to reduce the total storage requirements
  • This means that identical MIME-parts (e.g. file attachments) are only stored once
  • File attachments are also compressed

Integrated Storage Technology

  • The core of the MailStore Server consists of a sophisticated storage technology that does not require any external database software
  • MailStore Server can easily be used straight out of the box for up to 500 users

Simplify Backup and Restore

Reduce Backup and Restore Times

  • By reducing the mail server’s data load, it can be backed up much more easily, i.e., more quickly, and also restored more quickly in the event of a failure

One-Click Restore for All Users

  • Users can restore emails from the archive with a single mouse-click
  • The administrator no longer has to go through the time-consuming process of recovering them from the backup

Access to Emails when Servers Fail

  • When a mail server is out of service or data is lost, every user at the company can access all emails via the email archive
  • This makes it easier to continue operating your business without any disruptions at all

Increase Productivity

Fast Search Access

  • MailStore Server offers fast full-text searching for emails and all types of file attachments
  • Access is also possible via the original folder structure

High User Acceptance

  • A convenient add-in for Microsoft Outlook allows users to access their archive and integrates seamlessly into their usual working environment

Elimination of Mailbox Quotas

  • Email archiving eliminates the need to use mailbox quotas as a way to limit the use of a mail server’s storage capacity

Free 30-Day Trial

Download the 30-day trial version for free today. In just a few minutes after installation, you’ll be archiving your first emails on a trial basis. There is absolutely no risk, since no changes whatsoever are made to your existing systems.

MailStore Server Boxshot - Email Archiving Software for small- and medium sized Businesses
  • Easy to set up in just a few minutes, intuitive to use
  • For Windows 7 SP1 or later
  • Supports all virtual environments