Advantages of Email Archiving

Email is not only one of the most important ways of communicating, it is also one of the largest and most valuable information resources. Only those who are able to manage emails efficiently can truly consider themselves ready for the future.

Legal and Economical Advantages

Regulatory Compliance and eDiscovery

MailStore Server helps companies meet a growing number of regulations on email compliance, eDiscovery, and other legislation. MailStore Server is also an important tool that helps these companies protect themselves against general legal risk or customer complaints.

Total Protection against Data Loss

Emails can be lost due to technical errors, such as corrupt PST files, or deleted intentionally or accidentally by users. Users often delete all their mailboxes upon leaving a company. MailStore Server can eliminate such risks completely.

Reduce IT Costs

Overloaded servers, increasing storage costs, and complex backup and restore processes place an enormous strain on IT departments and their budgets. MailStore Server permanently reduces these costs. It also shields against financial risks stemming from data loss or legal conflicts.

Fast Search for All Users Increases Productivity

Emails are an important and very extensive knowledge resource. MailStore Server enables all users to access their emails easily and extremely fast, increasing productivity within the company.

Independence and Security

At many companies, emails are not stored on local email servers under the company’s control but on the servers of online service providers. This means that you have to trust the backup tools used by this company, and be sure that this company will be around in the future. By archiving all externally-managed data, you can build on this trust through a simple and effective backup strategy.

Technical Advantages

Reduce the Workload of Mail Servers

Emails can be deleted from the mail server’s mailboxes according to a rule-based process once they have been archived. This allows the workload of the server to be maintained at a consistently low level. Procedures such as transferring emails to PST files become redundant.

Eliminate Reliance on PST Files
  • PST files contain business-critical information, yet they are housed locally
  • PST files have a huge impact on storage and backup
  • PST files are prone to data loss or corruption
  • PST files can be an e-discovery nightmare

With an email archiving solution in place, these issues simply go away.

Lower Storage Requirements

MailStore Server was designed for the secure and efficient management of very large data volumes and reduces storage requirements by means of single-instance technology and compression.

Simplify Mail Server Backup and Restore

By reducing the mail server’s data load, it can be backed up much more easily, i.e., more quickly, and also restored more quickly in the event of a failure.

One-Click Restore for All Users

Users can restore emails from the archive with a single mouse-click. The administrator no longer has to go through the time-consuming process of recovering them from the backup.

Elimination of Mailbox Quotas

Email archiving eliminates the need to use mailbox quotas as a way to limit the use of a mail server’s storage capacity. Users are no longer forced to go through the time-consuming process of constantly deleting ‘less important’ emails or storing them externally.

Centralization of Distributed Emails

Emails are often distributed across various mail servers, the computers of different users, or external service providers. MailStore Server enables all email in the company to be stored in a central location and searched.

Uninterrupted Access to Emails when Servers Fail

The critical issue when backing up mail servers is the time that it takes to recover the data when servers fail. During this downtime, which can often last hours or days, the company no longer has access to business-critical information. When a mail server is out of service or data is lost, every user at the company can access all emails via the email archive. This allows you to continue operating your business without any disruptions at all.

Free 30-Day Trial

Download the 30-day trial version for free today. In just a few minutes after installation, you’ll be archiving your first emails on a trial basis. There is absolutely no risk, since no changes whatsoever are made to your existing systems.

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Free 30-Day Trial

The 30-day trial version of MailStore Server can be installed in just a few minutes on any Windows PC (or virtual environment) and tested immediately.