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ZWP Ingenieur AG

MailStore Implemented at ZWP Ingenieur AG

MailStore Server Case Study

MailStore Case Study ZWPEver since 1980, ZWP Ingenieur AG has been developing innovative solutions, oriented to clients’ specific requirements, as well as enhancing the efficiency and environmental footprint of building services. Apart from planning building services systems, our services include the planning and implementation of technically intelligent building concepts, consultation, expert opinion, operating efficiency assessments, building and system analysis, building simulation, as well as rehabilitation projects and certification for environmental standards. The business was founded in 1980 by Bernhard Zibell. There are 270 employees working in all disciplines of technical building services at the German sites in Cologne, Berlin, Hamburg, Bochum, Dresden, Munich, Stuttgart, and Wiesbaden.

Test Phase

Project leader Andreas Breuer, Head of IT
Objectives Reduce the workload of the email server and be able to quickly search through all emails
Length of the test phase Approximately four weeks
Evaluation of the test phase „After a successful four-week test phase there was no need to consider any other solution. MailStore impressed us straight away with its logical setup and functionalities.“
Other tested solutions „MailStore Server was the first solution that we tested. It was not necessary to test any other solution as it met all of our requirements.“
Decision ZWP Ingenieur AG chose MailStore Server for the following reasons:

  • Low acquisition costs, intuitive operation, and minimal system requirements
  • Seamless integration into the existing infrastructure, good support of the email server in use and easy access for end users

Live Use

Implemented in October 2011
Number of licensed users 300
IT infrastructure in use
  • At first Exchange 2003, migration to Exchange 2010 underway
  • Outlook 2010
  • Outlook *.ost files, *.pst files
User administration Users were assigned via directory service synchronization in MailStore Server
Archiving method Thanks to MailStore Server, ZWP Ingenieur AG was able to create a scheduled archiving of the public folders in Exchange. Each night, the corresponding mailboxes in the email server are checked, and all new or changed emails are archived. All emails are deleted from the public folders after a six-month period according to a rule-based process. This has the advantage of reducing the workload of the email server over the long run.
End user access
  • MailStore Client
  • MailStore Outlook Add-in
  • MailStore Web Access
Evaluation of the live use „At first, our main priority was reducing the workload of our Exchange Server 2003 (Standard Edition), which had reached its Microsoft storage limit of 75 GB. We also quickly learned to appreciate the search function and how much space it was possible to save thanks to deduplication. MailStore Server was very easy to integrate and we could see the benefits straight away. Using the archiving system was simple and uncomplicated“

Overall Assessment

„We’ve been devout ‘Mailstorians’ for nearly three years now. Integrating the solution into our existinginfrastructure was very easy and it quickly reduced the workload of the Exchange Server. While mycolleagues admire the excellent search function, I appreciate how little maintenance effort is needed,and how so far I have been able to execute every update with just a few mouse clicks. The software isgreat value for money.“

About MailStore Server

MailStore Server BoxBusinesses can benefit from the legal, technical, and financial advantages of modern, secure email archiving with MailStore Server. The software creates 1:1 copies of all emails in a central email archive to ensure the security and availability of any amount of data for years to come.

Users can still access their email using Microsoft Outlook, MailStore Web Access, or mobile devices such as tablets or smartphones, and search through them at breathtaking speed. MailStore Server combines powerful technology with low cost and user friendliness. Over 60,000 companies of all sizes across all sectors currently use MailStore Server for email archiving.

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Download Case Study (pdf)