MailStore Server Box with Customer Satisfaction Survey 2016 Results and BITMi Badge

Email Archiving Ready for GDPR

MailStore Server is one of the world’s leading solutions for Email Archiving. With it’s compliance features, MailStore helps to meet legal requirements.

The Standard in Professional Email Archiving

Compliance Fingerprint

Businesses are faced with the challenge of meeting a growing number of regulations on email compliance (e.g. HIPAA and FERPA in the United States or GDPR in the European Union), eDiscovery, and other legislation. On 25 May 2018, the General Data Protection Regulation (GPDR) became effective in the EU. It is a broad-reaching harmonization of data protection laws in the EU and the end goal is standardization as well as a simpler process.

Meet legal requirements with MailStore Server

Businesses can benefit from all advantages of modern, secure email archiving with MailStore Server – MailStore can help support certain GDPR requirements. The software creates 1:1 copies of all emails in a central email archive to ensure the security and availability of any amount of data for years to come.

MailStore Server has been inspected by an independent IT auditor and is officially GDPR-certified. This certification verifies that when used properly, MailStore Server enables personal data to be processed in accordance with the data protection requirements set out in the GDPR.

The official certificate on the audit results for MailStore Server can be requested by our interested customers and partners via

Compliance Features to Support Your Data Governance


MailStore Server enables the complete archiving of all email within a company. For example, email can be archived before being forwarded to employees’ mailboxes – your foundation to guarantee a solid and auditable email archive.

Authentic Archiving

An archived email is identical to the original email in every respect and can, if necessary, be restored from the archive without losing any information.

Secure Storage

MailStore Server prevents archived data from being tampered with by generating SHA hash values from email content and by using internal AES-256 encryption.

Secure Exports

A cryptographic signature that can be added to exported emails ensures that exported emails remain protected from tampering, even outside of the archive.

Retention Policies

By default, users cannot delete emails from the archive unless the administrator has explicitly changed this permission. Sophisticated retention policies that override all user privileges can also be defined.
If the Legal Hold function has been enabled, no emails can be deleted from the archive, regardless of all other possible configurations of user privileges and retention policies.


MailStore Server uses an integrated auditing function to consistently log changes and events, which can be defined by the administrator.

Auditor Access

A special auditor user type allows external auditors to access the archive. All actions performed by this user type are always logged.

Download MailStore GDPR-Advisory for free

Whitepaper GDPR Advisory
The 4-page Advisory is meant to help you meet legal requirements with the compliance features from MailStore Server.

Download GDPR-Advisory for free

Free 30-Day Trial

Download the 30-day trial version for free today. In just a few minutes after installation, you’ll be archiving your first emails on a trial basis. There is absolutely no risk, since no changes whatsoever are made to your existing systems.

MailStore Server Boxshot
  • Easy to set up in just a few minutes, intuitive to use
  • For Windows 7 SP1 or later
  • Supports all virtual environments