MailStore Server Box with Customer Satisfaction Survey 2016 Results and Gold Award Badge

Email Archiving Ready for GDPR

MailStore Server is one of the world’s leading solutions for Email Archiving. With it’s compliance features, MailStore helps to meet compliance requirements.

Version 12.0.2 | Changelog | For Windows 7 SP1 or later

The Standard in Professional Email Archiving

Compliance Fingerprint

Businesses are faced with the challenge of meeting a growing number of compliance requirements (e.g. HIPAA and FERPA in the United States or GDPR in the European Union). This poses a severe impact on email management. The foundation to fulfill these requirements: Email archiving must be an integral part of any businesses email governance strategy.
On 25 May 2018, the General Data Protection Regulation (GPDR) became effective in the EU. The new regulation represents a broad-reaching harmonization of data protection laws in the EU. In the past, regulations varied greatly from country to country within the EU. The end goal is standardization, and a simpler process, but there will be new challenges in understanding the regulations, and determining the most effective way to comply with them. The new regulations affect all EU companies –and many of the companies outside the EU that collect or utilize data of EU residents.

Businesses can benefit from all advantages of modern, secure email archiving with MailStore Server – MailStore can help support certain GDPR requirements. The software creates 1:1 copies of all emails in a central email archive to ensure the security and availability of any amount of data for years to come.

MailStore Server has been inspected by an independent IT auditor and is officially GDPR-certified. This certification verifies that when used properly, MailStore Server enables personal data to be processed in accordance with the data protection requirements set out in the GDPR.

The official certificate on the audit results for MailStore Server can be requested by our interested customers and partners via

Compliance Features to Support Your Data Governance

Completeness Through Journaling

MailStore Server enables you to completely archive all emails within a company. For example, email can be archived before being forwarded to employees’ mailboxes.

Authentic Archiving

An archived email is identical to the original email in every respect and can, if necessary, be restored from the archive without losing any information.

Tamper-proof Storage

MailStore generates SHA hash values from email content and uses internal AES-256 encryption. This helps to protect the archived data from tampering.

Tamper-proof Exports

MailStore Server does not restrict businesses to a proprietary file format. All archived email can be exported in a single step at any time. A cryptographic signature can be added to exported emails. This helps to protect the exported emails from tampering, even outside of the archive.

Retention Policies

Administrators can define sophisticated retention policies, enabling them to maintain complete control of the periods for which various types of email are archived. They can define whether emails are automatically deleted from the archive, and when, thereby complying with the different retention periods that are possibly mandated by regulatory requirements.

If the Legal Hold function has been enabled, no emails can be deleted from the archive, regardless of all other possible configurations of user privileges and retention policies.


MailStore Server uses an integrated auditing function to consistently log changes and events, which can be defined by the administrator.

Auditor Access

A special auditor user type allows external auditors to access the archive. All actions performed by this user type are always logged.

More Advantages for Your Company

Increased Productivity

Emails are an important and very extensive knowledge resource. MailStore Server enables all users to access their emails easily and fast, increasing productivity within the company.

Reduce the Workload of Mail Servers

Emails can be deleted from the mail server’s mailboxes according to a rule-based process once they have been archived. This allows the workload of the server to be maintained at a consistently low level.

2018 Stevie Gold Winner Award Gold Award  

Lowering IT Costs and Expenditures

Network administrators are being put under pressure by rapidly growing volumes of data. MailStore is an effective way to get these spiraling costs under control.

  • Save up to 70% storage space with de-duplication and compression
  • Administrators no longer have to worry about the time-consuming task of restoring emails from old backups (if they still contain the relevant emails)
  • Users can restore emails themselves if necessary
  • The backup and restore processes for the Exchange Server become significantly easier
  • Mailbox limits become redundant
  • The reliance on PST files can be eliminated

Supported Email Systems

  • Exchange Server 2003¹, 2007¹, 2010, 2013, 2016 and 2019
  • Microsoft Office 365
  • G Suite (formerly Google Apps)
  • All IMAP or POP3-compatible email servers

Become One of over 60,000 Success Stories

MailStore Server is one of the world’s leading solutions for email archiving. Its customers include thousands of small and medium-sized businesses and organizations from all sectors as well as government agencies, administrative bodies and other public institutions.

A selection of our loyal small- and medium sized business customers

Download the 30-day trial version for free today. In just a few minutes after installation, you’ll be archiving your first emails on a trial basis. There is absolutely no risk, since no changes whatsoever are made to your existing systems.

  • Easy to set up in just a few minutes, intuitive to use
  • For Windows 7 SP1 or later
  • Supports all virtual environments
  • Can be used out-of-the-box for 5 to 500 users

¹Microsoft Exchange Server 2003 and 2007 are no longer maintained by Microsoft. Therefore, we are only able to ensure limited compatibility and thus provide limited technical support for Microsoft Exchange Server 2003 and 2007. Furthermore, we reserve the right to completely remove support for these products in a future MailStore update.