Companies that are subject to regulations like Sarbanes-Oxley, SEC 17-3/4, NASD 3010, or HIPAA must establish a retention policy to ensure that emails are stored for a defined period of time. However, the introduction of a retention policy is also recommended for companies that are not subject to any equivalent laws or provisions. A retention policy enables emails to be used as an information resource over the long term and protects the company in the event of legal proceedings or eDiscovery requests.
MailStore Server allows retention policies to be easily implemented and ensures that all emails are available at any time in a tamper-proof and efficient manner.
If a company becomes involved in a legal dispute, it may be compelled to prevent any changes from being made to its entire email database as soon as possible. MailStore Server provides a legal hold function for this purpose. This function can be activated by the administrator at the click of a mouse and applies for the entire archive. The legal hold function also protects the archive if the user rights configuration or the retention policy allows the deletion of emails.
Compliance Features |
Auditing |
MailStore Server enables the creation of an auditor user, who has read-only access to the entire archive. The auditor user can therefore search the emails of all employees in a single step.
The auditing function allows the user to define which MailStore Server events are to be logged in the Windows Event Log. Such events could include, for example, access to emails, changes to user rights, or the modification of the storage configuration.
MailStore uses various procedures and technologies to prevent the manipulation of email content.
MailStore Server enables automatic and immediate archiving of all emails as they are received and sent. This ensures the integrity of the archive and prevents emails from being manipulated before they are archived. In addition, existing emails amassed over recent years (e.g., from inboxes and PST files) can be transferred to the archive in a once-off operation.
MailStore Server is not tied to a proprietary file format. All archived emails can be exported in a single step at any time in the standard RFC822 format, which has established itself over 25 years. In addition, MailStore Server offers many other export and recovery functions.
