Email Archiving and Email Compliance for Exchange Server, Outlook and IMAP
This is an excerpt from the manual of MailStore Server, the leading e-mail archiving solution for small and midsized businesses.

Documentation (PDF)
Quick Start Guide (PDF)

Centrally Archiving Multiple Exchange Mailboxes

With MailStore, some or all mailboxes of an Exchange server can be archived in a single step. All necessary preparations, such as creating MailStore users, can be made automatically. The archiving process can be executed manually or automatically according to a schedule.

Before the archiving process can be set up in MailStore, a user with access to all mailboxes to be archived has to be created. The exact procedure depends on the version of the Exchange server used (Exchange Server 2003 or 2007). Please refer to the appropriate sections below.

Important notice: If you are running Microsoft Exchange Server 2003, Service Pack 2 (SP2) is required.

Preparation for Exchange 2003: Creating a Central User to Access Mailboxes

xchg_mailboxes_04   xchg_mailboxes_05

Preparation for Exchange 2007: Creating a Central User to Access Mailboxes

The privilege to access all mailboxes can only be assigned through the Exchange management console. Open it and enter the following command on one line, replacing "DEEPINVENT\perter" with the account that is to have read-access.

Get-MailboxDatabase | Add-ADPermission -User "DEEPINVENT\perter" -ExtendedRights Send-As,Receive-As

The output should be similar to the following:

Identity                        User                        Deny                Inherited        Rights
--------                          ----                        ----                ---------        ------
WIN2003R2STDX64\F...        DEEPINVENT\perter          False                False          Send-As
WIN2003R2STDX64\F...        DEEPINVENT\perter          False                False          Receive-As

Setup of the Archiving Process in MailStore

Please proceed as follows:

xchg_mailboxes_01

xchg_mailboxes_03

xchg_mailboxes_02

All users with configured email address
Choose this option to archive the mailboxes of all users who are set up, along with their email addresses, in MailStore's user management.

All users except the following
Choose this option to exclude individual users (and thereby their Exchange mailboxes) from the archiving process, using the list of users below.

Only the following users
Choose this option to include individual users (and thereby their Exchange mailboxes) in the archiving process, using the list of users below. Only the mailboxes of those users explicitly specified will be archived.

Synchronize with Active Directory before archiving
If selected, the MailStore user list will be synchronized with Active Directory before any archiving process is executed. This has the advantage that, for example, new employees will be created as MailStore users before archiving, so once the archiving process is executed, their Exchange mailbox is archived automatically as well. This option is especially recommended when the archiving process is to be executed regularly according to a schedule.  

Starting the Archiving Process

Starting the archiving process manually
On the start page of MailStore Client, click on Archive Email and from the list under Saved Settings (Profiles), select the appropriate archiving profile. Click on Run. After the archiving process has been executed, a message appears. It contains information about the volume of emails that have been archived as well as any errors that may have occurred.

 Archiving profiles can be executed any number of times. MailStore only archives those emails that are not yet stored in the archive.

Automating the archiving process
In addition to being executed manually, archiving tasks can also be executed automatically according to a schedule. Simply right-click on an existing profile and select Schedule Task. Additional information about this topic is available in chapter Automating the Archiving Process.

Archiving Hints and Suggestions for Further Reading


Copyright © 2005-2010 deepinvent Software GmbH | Homepage | Terms | Privacy Policy | General Conditions of Contract | Your Country: US
All trademarks and registered trademarks are the property of their respective owners. Learn more...