Using MailStore Proxy
With the MailStore Proxy software, MailStore Server is able to archive all incoming and outgoing emails automatically upon sending and receiving, even if Microsoft Exchange is not used.
Procedure
MailStore Proxy attaches to any SMTP or POP3 connection and writes down a copy of the transmitted emails, as well as transmission details such as sender and receiver. MailStore Server archives the emails taken down by MailStore Proxy on a regular basis.
Installation And Configuration Of MailStore Proxy
Download MailStore Proxy from the MailStore website (on the Download page under the Products/MailStore Server tab).
| • | Install MailStore Proxy on any computer. It is not required that MailStore Server is installed on the same machine, but an exchange folder has to exist to which both have full access. |
| • | Start MailStore Proxy Admin by clicking on the new desktop icon. |
| • | If you already have a MailStore Server license file, it can be integrated by clicking on Import License File under the License tab. |
| • | Under the Configuration tab, the settings for MailStore Proxy can be adjusted to your environment. |
Specifying the Report Output Directory
Under Report Output Directory, specify the directory to which MailStore Proxy is to write the transmission reports. In order to be able to import the emails, MailStore Server has to have access to this directory as well. The directory is NOT created automatically. The directory is valid for all proxy servers (SMTP and POP3).
Configuring the SMTP Proxy Server
In the list Proxy Server, click on SMTP Proxy Server.
| • | Under Listen Port, specify on which port MailStore Proxy is to receive the incoming communications. The default port is 25. Unless there is another mail server running on the machine that listens to port 25 as well, the default should not be changed. |
| • | In the field Target Host, specify to which SMTP server MailStore Proxy is to forward the connections. Usually, this is the SMTP server of the internet service provider or a company-internal SMTP server such as AVM KEN!. If the SMTP port of the SMTP server differs from the standard port (25), change the value in the field Port. |
| • | If the connection to the target host is to be encrypted, the type of encryption can be selected under Encryption. If the connection to the target host is encrypted does not depend on the connection to MailStore Proxy being encrypted. |
| • | If the external SMTP server requires authentication, but requiring authentication within the company is not desired, access data can be specified in the fields User Name and Password. These values are then used when connecting to the target host. |
Configuring the POP3 Proxy Server
In the list Proxy Server, click on POP3 Proxy Server.
| • | Under Listen Port, specify on which port MailStore Proxy is to receive the incoming communications. The default port is 110. Unless there is another mail server running on the machine that listens to port 110 as well, the default should not be changed. |
| • | In the field Target Host, specify to which POP3 server MailStore Proxy is to forward the connections. Usually, this is the POP3 server of the internet service provider or a company-internal POP3 server such as AVM KEN!. If the POP3 port of the POP3 server differs from the standard port (110), change the value in the field Port. |
| • | If the connection to the target host is to be encrypted, the type of encryption can be selected under Encryption. If the connection to the target host is encrypted does not depend on the connection to MailStore Proxy being encrypted. |
After adjusting the settings, click on Safe Configuration & Restart.
Configuration of the Email Clients
In the email configuration of the clients, replace the SMTP or POP3 server of the internet service provider with the machine name of the MailStore Proxy.
Configuration of MailStore Server
In MailStore Server, please proceed as follows:
| • | For every user whose e-mails are to be archived with MailStore Server, create a new user in MailStore's user management. Be sure to specify the e-mail address of each respective user under Mappings. |
| • | For those users who have a POP3 user name that does not match their email address, the user name has to be added separately. |
| • | Click on Import Messages and then on MailStore Proxy. Specify the directory to which MailStore Proxy is to write the transmission reports. |
| • | Only check Delete reports after successful import after the archiving process has been sufficiently tested. Even with this setting disabled, MailStore Server will not import any duplicate messages. |
Manually Starting the MailStore Proxy Archiving Process
Simply click on the new import profile, e.g. MailStore Proxy. After the archiving process has finished, sent emails can be found in their Proxy Outgoing folders and received emails in their Proxy Incoming folder.
Automatically Starting the MailStore Proxy Archiving Process
In production environments it may be sensible to execute the MailStore Proxy archiving process automatically, e.g. every half hour. To do this, simply right-click on the import profile created for MailStore Proxy and select Scheduled Tasks. Additional information is available in chapter Automating the Archiving Process.
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