Extended Search
With MailStore's integrated extended search, complex search processes can be carried out. Not only can the e-mail content be searched but also parameters such as date and e-mail size.
Using the Extended Search
In the MailStore application window, click on Search E-mail. Specify the search criteria for the e-mails that are to be included in the results. The criteria are AND-connected, meaning that the search results include only those e-mails that satisfy all criteria specified. Click on Search to start the search.
Search Criteria under "Extended Search - Search For"
Enter a keyword or phrase into the textfield, and specify where MailStore is to direct the search.The following options are available:
| • | Subject - The subject line of the e-mail is searched. |
| • | Sender/Recipient - The fields "From", "To", "Cc", and "Bcc" are searched. |
| • | Message body - The text-only or HTML sections of the e-mail are searched (depending on availability). |
| • | Attachments - The file names of the e-mail attachments are searched. |
| • | Attachment contents - The contents of the e-mail attachments are searched. If and to what extent attachments can be searched depends on the indexing options specified (under Administrative Tools). |
In the textfield Search for, all options described in section Quick Search, such as phrases and wildcards, are available here as well.
Search Criteria under "General"
Under General, the following options are available:
| • | Folder - The folder to be searched by MailStore can be selected here. By default, this is the main folder of the current user. By clicking the button to the right of the textfield, folders can also be selected using the folder structure. As administrator, the folders of all users can be searched. |
| • | Include subfolder - If selected, MailStore not only searches the selected folder (e.g. Inbox), but all subfolders created therein (e.g. Inbox / Projects 2008 / Profit Optimization) as well. |
| • | From - Any keywords or e-mail addresses entered here are searched for only within the e-mail's sender field. |
| • | To/Cc/Bcc - Any keywords or e-mail addresses entered here are searched for only within the e-mail's recipient fields. |
| • | Date - The timeframe the search is to cover can be selected here. Either a predefined range, such as Yesterday or This year, can be selected or, by choosing Custom, a specific period can be specified manually. In this case, the start and end dates will be included. |
In the fields From and To/Cc/Bcc, all options, such as phrases and wildcards, described in section Quick Search are available.
Search Criteria under "Extended"
Under Extended, the following options are available:
| • | Messages with/without attachments - By default, all messages are searched, regardless of whether or not they have any file attachments. Clear one of the check boxes to remove certain e-mails, such as those without attachments, from the results. Important: These searches can be imprecise at times because items like background pictures could be regarded as attachment. |
| • | Size - By default, all messages are searched regardless of their size. Use the appropriate fields provided to limit the search according to the size of the e-mails, e.g. at least 5 MB or between 400 and 600 KB. |
| • | Priority - E-mails are searched according to the priority level of the e-mail as assigned by the sender. When choosing Low, all e-mails with a priority level lower than Normal are returned, when choosing High, all e-mails with a priority level higher than Normal are returned. E-mails not containing any information regarding priority are assumed to have a priority level of Normal. |
Starting the Search
Click on Search to start the search. Results are displayed in a list in the left section of the main window.
Refining the Search Results
Click on Extended Search again to further narrow the results after a search has been executed. Specify any additional search criteria and click on Search once more.
Starting a New Search
Click on New Query to start a new search. All search criteria will be reset to their default values (i.e. an unrestricted search of the folders of the current user).
Saving Search Criteria for Reuse
Search criteria that are used repeatedly (such as "all receipts from last month") can be saved and reused at a later time: In the upper area of the application window, click on Save Criteria and provide a meaningful name for the search. To access, edit or restart the search, click on Load Criteria.
To rename or delete saved search criteria, click on Manage Criteria.
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